What Reclaim.ai does
Reclaim.ai is an AI calendar assistant for scheduling focus time, tasks, habits, buffers, and flexible meetings across Google and Outlook calendars.
Reclaim works on top of an existing calendar rather than replacing it. It turns goals and flexible commitments into real events, syncs availability across calendars, and can adjust those blocks as the week changes.
The current pricing page includes a free Lite plan and paid team editions with different agent allowances, scheduling ranges, integrations, analytics, and enterprise controls. Promotions and the transition between Reclaim 1.0 and 2.0 can affect availability, so confirm the version and plan before rollout.
Reclaim states that it does not train AI on customer data and advertises SOC 2 Type II, GDPR and Data Privacy Framework alignment, plus SSO and SCIM for eligible enterprise use. Calendar access remains sensitive; minimize connected accounts, use private busy blocks, review attendee behavior, and preview changes before enforcing team policies.
How Reclaim.ai works
A user connects Google Calendar or Outlook, defines working hours and priorities, then creates flexible focus goals, tasks, habits, buffers, scheduling links, or smart meetings. Reclaim reads availability and relevant event details, proposes or places time blocks, and moves flexible items as conflicts and priorities change. Current assistant features can explain tradeoffs and preview changes. Users remain able to approve or edit the calendar and should review privacy, attendees, and business impact.
How to set up Reclaim.ai
Connect the main calendar
Authorize one Google or Outlook calendar, review scopes, set working hours, time zone, privacy, and conferencing defaults.
Add fixed commitments
Confirm existing meetings, leave, travel, and personal busy blocks so flexible work is scheduled around reality.
Create flexible rules
Start with one focus goal, task type, habit, buffer, or smart meeting and assign priority, duration, windows, and defenses.
Review a full week
Preview and adjust moves, conflicts, split blocks, attendee effects, and overbooking before allowing broader automation.
Pilot team controls
Test shared policies with a small group, document exceptions and support, and measure focus time without treating calendar occupancy as performance.
Reclaim.ai FAQs
Does Reclaim replace Google or Outlook Calendar?
No. It connects to supported calendars and writes or synchronizes events there.
Is Reclaim free?
Yes. The current Lite plan is free, with paid plans adding greater scheduling range, team features, integrations, analytics, and enterprise controls.
Can it move meetings automatically?
Smart and flexible meeting features can monitor or resolve conflicts according to configuration, but users should preview changes and consider attendees.
Does Reclaim train on calendar data?
Reclaim's current site states that it does not use customer data for AI training. Contract and retention details should still be reviewed for organizational use.
Is calendar analytics a productivity score?
It should not be treated as one. Time allocation lacks context and can create misleading or harmful employee conclusions without careful governance.
Listing reviewed 2026-08-05. Product details and pricing can change; verify important terms on the provider's website.
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